February 21, 2022

Inventory System Requirements Checklist: 5 Must-Haves

In order to run a successful business, you need a solid inventory system in place. But what features should your inventory system have? Check out our list of the 5 must-haves for any successful inventory system. Don't let your business fall behind due to outdated technology! Make sure your inventory system has all of these features today.

Importance of Inventory Management

An efficient business will take over this ultra technology to maintain a check on diminishing stocks in the warehouse, reduce overstocking of the same products, avoid late delivery of items, and prevent wastage. It will directly increase the accessibility of business investments and enhance accuracy, timeliness, and productivity, which are indirectly linked to customer satisfaction and increased profitable sales. 

Five Must-Haves for effortless Inventory Control

1. Product Tracking and Categorization 

According to class, type, and SKU, effective stock management is performed on filtered products. It is therefore easy for e-commerce businesses and businesses to monitor their products. Products should be distinguished based on their history, stock requirements, and segregation based on the expiration date. This means that it will be easy for companies to track their goods even when stored in a large warehouse and also while transiting. 

2. Automated Integration and Cloud-Based Storage

An automated inventory management system must support a variety of ERP software and systems. Software integration enables the centralization of multiple functions, reducing errors and duplication, and improving business operations' visibility, traceability, and overall effectiveness. A cloud-based inventory management software enables extensive data and multiple files to be stored virtually. That data is then accessible through any device, anywhere, any time. This allows a fluid flow of business decisions between the different branches of the same business outlets handling the inventory data.   

3. High-end Secure system 

Large eCommerce businesses and even small industries are always on the radar of hackers, data thieves, and software malware. Organizations must invest in an effective IT security team that will work on data protection. Integrating the inventory management system with multiple layers of security protocols, authentication levels, access points, extensive data encryption, and multiple channel backups is imperative.  

4. Product Stock Management 

The most significant barrier to a smooth procurement system is to provide timely alerts to the supplier team regarding the resupply of the product. Efficient inventory management is needed to avoid low inventory situations and block export worldwide. In most cases, the purchase order for diminishing commodities is automated using inventory control tools. On the other hand, an inventory system administered by the supplier works on the simple principle that the supplier will be informed when stocks fall below the minimum level. This agreement correlates to the demand and location of the buyer. 

5. Expandable Inventory System 

Modern technology such as inventory management must function over time; it must be expandable to new business opportunities. The existing software should be accessible even as the company reaches new heights and builds a new customer base. This means that it should also account for all further data entering. Software providers often develop attractive add-on services, excellent features, and various, affordable modules that can be a more accessible alternative than installing a new system every few years.  


Like any new software deployment, it is essential to consider the impact of inventory management on the business module. Keeping staff well trained with new additions to technology and forming an efficient team are the bonus points to keep the inventory system in check.

Our newsletter

Get great curated articles every week.

Combine sections from Ollie's vast component library and create beautiful, detailed pages.